Guru Mishri Ayurved College asked for a complete management system. We began with the academic calendar, realised it was not what management cared about, and changed direction to put admissions first. Delivered through 2023 in ASP.NET and MSSQL with a Flutter mobile app.
- to process one admission, down from around 45 minutes
- Under 10 min
The problem
The college wanted one management system rather than separate tools for separate jobs — a single place covering admissions, fees and attendance, with a website and a student portal on top of it.
What management actually needed first was narrower than "everything". Their priority was admission: making the process simple to run, so that taking in a new intake did not become a job in itself for the office staff.
What we did
We began by building the academic calendar. On paper it was a sensible starting point. In practice it was the wrong one — it sat too far from what the management were planning, and it did not touch admissions at all, which was where their attention was.
So we changed direction rather than finishing something nobody was waiting for. Admissions became the first module delivered instead of a later one, and the rest of the system was arranged around it. Setting aside work already done is not free, but it costs less than handing over a system whose first working part is not the part the college needs.
Admissions, fees and attendance were then built on one shared student record. A student admitted through the online form already exists when fees are collected and attendance is marked, which is what removes the duplicate data entry rather than any single feature.
Applicants are told where they stand by SMS: whether their admission has been approved, or that it is still pending and the reason it is waiting. An applicant who knows their status does not have to ring the office to ask for it.
The system is ASP.NET with MSSQL behind it. The mobile side is Flutter, so a single codebase serves both Android and iOS rather than two separate apps to maintain.
The result
The college runs one system covering admissions, fees and attendance, with a web application for staff and a Flutter app for mobile use.
Admission is the part the college notices day to day: applications arrive through a defined process rather than being assembled by hand across several places, and applicants are kept informed by SMS instead of having to chase the office for an answer. Processing a single admission went from around 45 minutes to under 10.
The system has since grown well past the original three modules, covering scholarships, study material, hostel, library, examinations and NAAC reporting alongside admissions, fees and attendance.
The ERP runs privately behind a login for college staff rather than as a public website.